WHICH IS?
The IC Postgraduate Program is part of the CAPES Excellence Program (PROEX), which gives you access to special funding. The Graduate Studies Coordination (CPG) can use these resources – or other available funds – to offer Financial assistance to active Master's and Doctoral students. This grant is intended to support participation in scientific events, both in Brazil and abroad, where the student will present their work.
If interested, the student must formalize their request with the Secretariat and, if approved, will be informed about the origin of the resources and the rules for proper accounting.
REGULATIONS
CAPES Ordinance No. 132/2016 – Establishes the Daily Allowance for travel in the country and abroad for beneficiaries of Capes Programs and their guests
CAPES Ordinance No. 206/2018 – Provides mandatory citation to CAPES (in works financed by this Foundation)
Resolution CONSU-A-001/2012 – Provides for the contracting of an insurance plan for teachers, employees, students and foreign guests.
PAYMENTS AND REFUNDS ALLOWED
- Registration fee at events with article presentation.
- Daily Assistance, as I explain standards and values established by CAPES. The number of aid granted is limited to the days of participation in the event.
- Exceptionally, air or land tickets (special justified cases). Tickets are purchased through the Graduate Studies Office, and reimbursement for this type of expense is not possible.
PROCEDURES AND DEADLINES FOR REQUEST
The request for assistance must be made using the following form:
Financial Assistance Request Form for Event Participation
- Information about the Event Qualis can be obtained based on the downloadable script here (Information about Novo Qualis-CC)
After submitting the form, the interested party must send a copy by email to the Graduate Studies Office signed by themselves and their advisor.
Term: maximum possible advance notice after the article has been accepted by the event.
The requests will be analyzed by the CPG according to the meeting schedule (Specific Postgraduate Calendar for each year). The result of the analysis will be communicated to the interested party by email after the meeting.
PRIORITIES, RESTRICTIONS AND INTERNAL PROVISIONS
CPG prioritizes payment for registration fees for scientific events and daily allowances over airfare.
Interested parties are encouraged to seek resources from other sources of funding, as the The assistance provided is preferably complementary in nature.
Evidence of the use or search for additional resources strengthens the request for assistance.
The Graduate Studies Committee (CPG) prioritizes support for participation in events classified in the Qualis system. For events not classified, the student and advisor must describe characteristics that demonstrate their relevance and potential for qualification. Due to resource limitations, priority will be given to events with lower classifications and/or those that do not foresee the publication of articles in the proceedings.
Daily allowances and registration fees already covered by other sources of funding will not be paid.
The student must be active in the Postgraduate Program (not have defended a dissertation or thesis) during the period of the trip. It is not allowed to cover expenses for students who are not active in the Program during the period in which the expense is incurred (travel).
Requests for payment of tickets will only be analyzed in exceptional cases, if duly justified.
PAYMENT
The payment of the aid is made by the Postgraduate Coordinator with support from the Secretariat directly to the beneficiary via bank deposit, as follows:
- registration fee: refund upon presentation of proof of payment and receipt from the event organization;
- daily aid: around 5 days before the event;
- passages: directly to suppliers (travel agencies).
ACCOUNTABILITY
Accountability must be submitted within 10 days of the event with the presentation of the documents below:
| Type of expense | Document |
| Taxi de Registration | Registration receipt or invoice; proof of payment and certificate of participation |
| aid daily | Certificate of Participation (must attest to at least the same number of daily aids granted) |
| Flights | Certificate of Participation, boarding passes, in the case of airline tickets, and tickets, for other types of tickets |
Important: It is mandatory to submit financial statements in accordance with the requirements of funding agencies. Failure to do so may result in the obligation to fully refund the amounts received.
FINAL OBSERVATIONS
Published articles must mention support from CAPES, as per CAPES Ordinance No. 206/2018.
Refund for paid international registration indirect way (exchange bureaus) or with international debit cards (Wise, Nomad and similar) will be carried out based on the conversion of the source currency to Real at the exchange rate. central bank on payday.
The refund for international registration paid by credit card may include the respective tax amount indicated on the invoice (IOF).
Receipts, invoices and tax notes in the name of the XNUMXrd.
For international travel, Unicamp requires travel insurance. Students are responsible for purchasing travel insurance.